Instructions for Online Grant Submissions

To log on to our online grant system and start your application go to:

Instructions for Using Our Online System

Log On to Start, Continue or Submit Application
If this is your first time using our online grant system, please create a new account.

If you have used our system before, please log on using your email and password. If you have forgotten your password, please give us a call at 510-658-0702 or send an email to grants -at- (substitute @ for -at-).

You can watch a brief 5 minute video on how to use our online grant system by clicking here.

The online application system has been optimized for most web browsers. But if you are having problems with the online system, you may want to try Firefox. You can download it here for free.

Download a PDF with all the Application Questions
After you have chosen the fund you would like to apply to, you can save a PDF document that contains all of the questions that will be included in the application. Just click on the PDF icon at the top of the page that says “Question List.” We highly recommend that you print this document and look over it before starting the online application. Each of our grantmaking programs has a different application with different questions and different required attachments.

Don’t Forget To Save!
Remember to save your application as you work. We highly recommend that you write up and save your responses in a Word document before inputting them into the online application system. You must scroll down to the bottom of the page to the “Save As Draft” button in order to save your application. You will automatically be timed-out of the system after 90 minutes for security reasons. If any of your responses exceed the character limits or if any of your attachments are too big, your application will not be saved!

Brevity is Good
Don’t feel like you need to use all the character limits for each question. Longer is not better. Be concise.

To Submit Your Application
After you have completed your application, click on “Submit Form” at the bottom of the page to submit it.

If the system accepts your application, a confirmation page will pop up on your screen. The system will say “The application has been submitted” in a green box. You will also receive an automatic email that says, “Thank you for your submission to Rose Foundation.” Check your spam folder if you don’t receive this email.

If you are unable to save or submit your application, you will get the following warning: “Form Not Saved/Submitted,” followed by a description of why it didn’t save or submit. You can also scroll to the end of the application to see a list of the things that are missing or incorrect.

If you have problems saving or submitting your application, double check the following:

  • Do any of your attachments exceed the maximum file size? If so you can use the “Fax to File” feature of the online application to reduce the size of your documents.
  • Do any of your responses exceed the character limits? If so, shorten your response so it fits within the character limits.
  • Did you forget to fill out any of the required fields? (Required fields have asterisks after the question.)

Print a Copy For Your Files
We recommend that you print a copy of your submitted application for your permanent files. To do so, log on to the system and open your application. At the top, click on the PDF icon that says “Application Packet.” That will either open a PDF of your application, or save it to your computer, depending on your computer’s settings. Please print this out for your records.

What Happens Next
We will acknowledge the receipt of your applications within 3 days. If you do not receive this confirmation, please contact us.

If you have any problems with the online application, please give us a call at 510-658-0702, or send an email to grants -at- (replace -at- with @).

If for any reason you are unable to complete the online application, please contact us and we will email you a Word version of the application that you can complete and submit by email.

Click here to visit our online grant system.

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